Would you kindly supply me with the contact information as you see fit:

1st Point of Contact:

Name:

Address:

Mobile:

Email:

Do you text:

Skype name:

Home:

Office:

***If and when my inquiry is urgent which of the above is the best way to reach you?:

2nd Point of Contact:

Name:

Address (if different?):

Mobile:

Email:

Do they text:

Skype name:

Home:

Office:

 

If there are tenants currently renting your property, please supply me with their contact information:

1st Point of Contact:

Name:

Address:

Mobile:

Email:

Do you text:

Skype name:

Home:

Office:

 

Please supply me with the following property information:

 

Do you authorize me to disclose the following information to prospective tenants:

Please note the exact name(s) that you would like the lease to name as the Landlord(s):

Please confirm the full subject property address including the zip code:

If different, please confirm your current home address including zip code:

Is this property a condominium or part of an existing apartment building:

What price do you officially want to list this property? Btw, 1995.00" sounds a lot better than "$2000.00" etc.:

What occupancy date are you targeting?...the first of the month is typically the absolute best date for the vast number of tenants:

Are you willing to accept a total of the 1st month's rent and an equal security deposit up front? Asking for 1st, last and an equal security deposit will will most likely effect the rental price tenants are willing to pay?

Would you like me to arrange for automatic transfers of the future rent payments directly from your tenant into your checking account? If so, I will add language to the lease:

When may I retrieve a set of keys...I want to get pictures asap:

Is there an alarm...if so what is the code:

Concierge contact info if applicable:

Is this property self managed or professionally managed:

Name and contact info for management company:

Does your condominium association charge a move-in and/or move-out fee...if so what is the cost in and out:

Do you have a copy of your condominium association's "Rules & Regulations" included in your condominium documents...this will avoid numerous and expensive issues? If this proerty is an existing apartment building, do you have written "Rules & Regulations"? If so, please scan and email as it will be more legible...if you need to fax please send it without a cover sheet to my private fax 617 249-0824...Very Important!

Do you have a floor plan? Please scan and email as it will be more legible...if you need to fax please send it without a cover sheet to my private fax 617 249-0824...Very Important!

What is the owner occupancy in your condominium association:

Number of bedrooms:

Number of full baths and 1/2 baths:

Number of fireplaces…wood burning, gas or ornamental only? If you want, I will note in your lease that the tenant is to use manufactured logs only:

Is there any outdoor spaces i.e. deck, garden, roof deck, common space:

Number of parking spaces and assigned space #…outside or garage/full or tandem etc:

If there is a rental parking space available, what is the monthly cost and is there a long term lease or 30 Day Tenant At Will::

What type of heating and/or air conditioning system(s)...please be specific including manufacturer's name(s) and the approximate age:

Is the heating and/or air conditioning system(s) a single system self-contained within your unit, or is this a large system servicing the entire building:

Is the heating system fired by gas, oil or electric:

Is the hot water system(s) a single system self-contained within your unit, or is this a large system servicing the entire building:

What utilities are included in your condo fee if any i.e. heat, a/c, hot water, electric, gas, oil, telephone, internet access, cable tv, etc:

What utilities will the tenant be responsible for if any i.e. heat, a/c, hot water, electric, gas, oil, telephone, internet access, cable tv, etc:

What are the average monthly utility bills over the course of the last year, for each of the above that the tenant will be responsible for:

Is there a washer/dryer in the unit or is there common laundry located in the building...if common is it coin operated or free and where is it located?

If your condominium association is pet friendly will you the landlord accept pets?  If so what restrictions i.e. 1 pet only, small dog, cats only etc:

Is there additional storage...if so where is it located and is there a cost:

Is there any bicycle storage...if so where is it located:

Are there any exclusions i.e. lighting, window treatment, a/c units etc:

 

 

Please describe your property including all brand names of the appliances, fixtures, cabinets, counter tops, lighting etc...again the more I know the better: kitchen, bathroom, flooring, design elements, special features, flooring, fireplace(s), outdoor space, parking, etc.,...and anything you think I should incorporate into the marketing description! Please review my Sample Property Listing which will be modified to suit your property: http://www.richhaen.com/SampleRentalPage.php:

 

 

Are there are any repairs that you think should be done before placing your property on the market? If so, please let me know if you would like to discuss this further? My list of Trusted Vendors consists of almost every resource necessary to prepare your property for rent...a very coveted commodity in this market!!!

 

 

Is there anything else you think that I should be aware of of that I should disclose to prospective tenants:

 

 

(IF TENANTS IN PLACE--MOD AS NEC!) Showing schedule and a conversation with your Current Tenants: I would like to ask that you have a conversation with your current tenant(s) in regards to gaining access to the apartment and the showing schedule before we proceed placing this property on the market. Prospective tenants expect to see a property when it fits their schedule, not to mention the fact that it is best that no one be in the property when I am showing. I will always give a 24 hour notice via email...calling tenants on the phone opens this up to waaaaaayyyyyyyyy toooooo much conversation and debate over the schedule and that is not a good thing for the prospective tenants. You could also let them know that I will be the only agent with keys and the only agent to show the apartment. If your current tenant has any times that I absolutely can not show the apartment, please let me know and I will put that in my schedule? By having this conversation with your current tenants now, it will set the right expectations of what you are asking in regards to access for your agent and the showing schedule. I will always abide by these rules...the very last thing I want is to have a listing where the tenant perceives me as the bad guy. Btw, once you have had a conversation with your tenant, it is a great idea for you to send an introductory email to your tenant and with all of my contact info and cc me on the mail...this typically sets the stage very nicely. As soon as you have reached an agreement with your current tenant in terms of the showing schedule, I receive a set of keys and the completed questionnaire, I will proceed with placing your property on the market post haste!

 

 

Final Note: I carry an additional property casualty insurance policy to protect your property and valuables while I am in your property. However, throughout the entire renting process, please do not leave any irreplaceable personal items, jewelry, family heirlooms, etc., laying about...these things make for easy targets. Please ask your tenants to do the same!

 

 

THE END...Thank You!!!